Wedding Information

Let your wedding make history!

Location

Thank you for choosing El Rancho de las Golondrinas as the location your wedding. El Rancho de las Golondrinas is a living history Museum located on 200 acres in a rural farming valley just south of Santa Fe, New Mexico. The Museum is dedicated to the history, heritage and culture of 18th and 19th century New Mexico. Clients and their guests are reminded that the Museum is a historic site, which has been preserved for the benefit of present and future generations and thus must be treated with respect.

Capacity

Capacity for weddings is limited to 250 guests.

Fees

Your Booking Agreement will outline the payment schedule based on your location, and expected guest count. Typically the deposit is 20% of the estimate with the signed agreement as your initial investment. The 20% is non-refundable under any condition. An additional 30% of the total estimate is due 6 months in advance of your date, with the remaining 50% due 10 days before the event date.

0–50 people = $1,455.00
50–100 people = $1,885.00
100–150 people = $2,435.00
150–250 people = $2,985.00

We accept major credit cards (Visa, MasterCard, Discover and AmericanExpress), money orders and checks. The initial 20% deposit (if in check form or money order) will be cashed the next business day. Credit cards will be run the day of deposit. For final payment, we will only accept credit cards or money orders. Checks can be made payable to El Rancho de las Golondrinas. *El Rancho de las Golondrinas is a 501(c)(3) non-profit organization. The money from your event goes to support the operations and special programs we have at the Museum.

Patron Members($500.00) or Benefactor Members ($1,000.00) are eligible for a discount on the Site Rental costs (depending on the size of the event). The discount will not apply to in-house catering charges. The discount will be included in the Booking Agreement.

Reservations

Once you have your date and venue selected, a Booking Agreement will be drawn up. The Booking Agreement is the key to confirming your event details at the Museum. This includes confirmation of your date, time frame/schedule, location/venue, minimum expenditures, deposit schedule and general estimate. To confirm your Booking Agreement we require the signed agreement, identification, credit card authorization form, and deposit. Please check with the Events Manager regarding availability. The date of your special event will not be held until your signed Booking Agreement and non-refundable deposit have been submitted.

Cancellations & Postponements

Please be certain of your date before you sign your Booking Agreement! All deposits are non-refundable and non-transferable.
Please note: New Mexico weather is very unpredictable!If you are worried about inclement weather, a tent can be ordered and installed to cover the space you have chosen for outdoor activities. This needs to be decided upon no later than a week before the event. Please contact the Events Manager for pricing and availability. El Rancho de las Golondrinas is an outdoor venue and is not responsible for uncontrollable circumstances such as weather, “acts of God”, tree droppings, unexpected visits from animals, insects, birds, or the like.

Rehearsals

An up to one-hour rehearsals may be scheduled in advance for $150, dependent upon El Rancho de las Golondrinas’ internal calendar. Please speak to the Events Manager if you would like to have a rehearsal scheduled.

Photography & Videography

You will find the Museum has many beautiful locations for wedding photography and videography. Therefore, photography privileges for your personal use are included in your Site Rental fees. Photography and videography are only permitted during the time of your event. If you choose to take pictures in advance of your date (engagement photos for example), please see the Photography at the Museum link for more information.

Sound & Music

Amplification is limited on Museum grounds due to the surrounding residences. Music shall be limited to no later than 10:00pm.

Ambiance

Lighting and electricity is limited on Museum grounds. If you would like to provide additional lighting you may do so as long as it does not interfere, damage, or alter any and all Museum structures. Everything that goes up must come down. All lighting and decorations must be removed within one hour of the event ending.

We also request that you throw birdseed or blow bubbles instead of rice, as not to harm the fauna that inhabit the Museum.

Rentals

Any rental equipment you have secured for your event may be picked up the following Monday during regular business hours unless there is a special event occurring at the Museum. Please check with the Events Manger for available times.

Kitchen

Due to New Mexico Department of Health codes, kitchen use is limited only to the Museum’s licensed in-house catering group or our pre-approved caterers. We can provide you with a list of our approved caterers.

Parking

Guests are permitted to park for free in the main visitor lot in front of the Museum. They can enter through the large wooden gates. Vendors may park in the staff lot, located on the west side of the kitchen. Access to this lot is restricted and requires an event code, provided by the Events Manager. Please note the visitor lot gate will be locked one hour after the event is scheduled to end.

El Rancho de las Golondrinas is not responsible for loss or damage to any motor vehicles or property contained in any motor vehicles while on this premises. Motor vehicles are parked entirely at owners risk.

Bridal Suite

A bridal suite may be reserved for $150 as a dressing room on your wedding day. Please check with the Events Manager for reservations and availability.

Site Representative & Event Coordinator

The Events Manager will be on-site to insure the safety of the guests and the Museum. Should any questions arise, please arrange to have a designated person or “wedding coordinator” on site during your event.

Security

On-site security is required for all events at the Museum. Security is provided by the Museum. Firearms or dangerous weapons are not permitted on Museum grounds at any time, NO EXCEPTIONS.

Alcoholic Beverages

Due to strict laws by the New Mexico Department of Alcohol and Gaming, ALL bartenders and/or persons serving alcoholic beverages to adults over the age of 21 must have a valid “Server Permit” with the New Mexico Department of Alcohol and Gaming. Permitted bartenders and/or personnel serving alcoholic beverages are required by state law to carry their valid “Server Permit” at all times while serving alcoholic beverages. The Museum also requires bartenders and/or personnel serving alcoholic beverages to carry their valid “Server Permit” at all times while they are serving alcoholic beverages on Museum property. Valid “Server Permit(s)” are to be presented to the Events Manager for verification before event commences. If permits are found to be invalid, the serving of alcoholic beverages will not be allowed on Museum property for the duration of the event.

In accordance with New Mexico Department of Alcohol and Gaming laws, Caterers that are providing alcohol as part of your catering package must have a valid “Special Dispenser Permit” with the New Mexico Department of Alcohol and Game to supply your event with alcoholic beverages. Similarly, if they are providing alcoholic beverages, they must provide bartenders and/or personnel that have a valid “Server Permit” with the New Mexico Department of Alcohol and Gaming. Valid Santa Fe County “Special Dispenser Permit” or “Server Permit(s)”are to be presented to the Events Manager for verification before event commences. If permits are found to be invalid, the serving of alcoholic beverages will not be allowed on Museum property for the duration of the event.

If your caterer is not providing alcoholic beverages as part of your catering package, and you are purchasing alcoholic beverages for your private event, you are required to hire bartenders and/or personnel who have a valid “Server Permit” with the New Mexico Department of Alcohol and Gaming. Valid “Server Permit(s)” are to be presented to the Events Manager for verification before event commences. If permits are found to be invalid, the serving of alcoholic beverages will not be allowed on Museum property for the duration of the event.

Any unconsumed alcoholic beverages at the end if the event must be removed from Museum property in a safe controlled manner by a licensed caterer or designated sober individual(s).

El Rancho de las Golondrinas reserves the right to require the removal of anyone inebriated or behaving in an objectionable or destructive manner while on Museum grounds. Such guests or personnel should be advised that they may be subject to both arrest and fines.

Fire Regulations

Due to the high fire risk in Santa Fe County, flammable materials, candles, and fireworks are prohibited. Smoking is not permitted anywhere on Museum property. Smoking is limited to the visitor parking area only.

Weekends in the Summer are busy. Book Soon!

For rates, information and to schedule a site visit, Contact Us.